Privacy notice for parents & students

Plain-language information about your child's (or your own) data on Padhivu.

Last updated: 12 October 2026 · Version 2026-10-12-draft1

Who is responsible for your data

Padhivu is software that studios and schools, such as music, dance and art teachers, use to run their classes. Your child's studio (the teacher or school) decides what to record and why, and is responsible for it. Padhivu provides the software and handles the data on the studio's behalf, and protects it as described here. For questions about your child's records, ask the studio first, or contact us at padhivu.cs@yahoo.com.

Who must agree

• For any student under 18, a parent or legal guardian must agree. The person who sets up or uses the student's account tells us whether they are a parent/guardian or an adult student.
• Students who are 18 or older agree for themselves.
• We ask for three separate permissions, shown in the app under Privacy & consent: (1) using Padhivu at all, (2) voice recordings, and (3) YouTube links. Nothing is switched on without your choice, and you can change your mind at any time.

What we collect about a student

• Account details: name, and the email address or username used to sign in.
• Class information: which classes the student is in, schedules and attendance.
• Fee records: amounts due, what was reported as paid and when, and payment screenshots a family uploads (these are deleted once the teacher approves a payment).
• Practice logs: what was practiced, how long, and, only if you allow it, a photo, a voice recording or a YouTube link.
• Messages between the teacher and the student or family.

We do not ask for birth dates, home addresses, government IDs or location tracking. We do not show advertising and we never sell personal information.

Who can see it

• The studio's teachers and owner can see the student's records.
• Batch leaders (optional, off unless a teacher turns it on for a group class): each week one student may be chosen as the class's "Batch leader" and, once the teacher approves, can review classmates' practice logs for that class, including any photo, recording or YouTube link. They can only see logs for that class, only that week. Your studio will tell you if it uses this.
• Other students and the general public cannot see a student's records. Nothing is published openly.
• Our service providers process data to run the service (see below).

Voice recordings and YouTube links

• These are optional and need the parent's or guardian's separate permission. A student can't attach one until it has been given.
• Recordings are stored privately and are visible only to the student, the studio's teachers and, as above, a class's Batch leader.
• A YouTube link just points to a video that lives on YouTube. Anyone with access to that video on YouTube may see it there, so please keep such videos unlisted or private. YouTube has its own privacy rules.
• If you withdraw permission, existing recordings are removed from the student's practice logs and the files are deleted, and existing YouTube links are removed from the logs.

How long we keep it

• Practice log entries, with their photos and recordings: automatically deleted after 14 days.
• Fee records: kept for the current calendar year; the records of a finished year are deleted once every payment for it is complete.
• Account and class records: kept while the student is with the studio, then deleted when the studio or you ask us to.
• Deleted data may remain in our backups for a short period before it is overwritten.

Your choices

• Withdraw consent at any time in the app under Privacy & consent. Withdrawing basic consent stops the student using Padhivu and also withdraws the recording and YouTube permissions.
• See, correct or delete your child's information, or ask us to close the account, by contacting the studio or emailing padhivu.cs@yahoo.com. We may need to confirm you are the parent or guardian.
• You can refuse recordings and YouTube links and still use Padhivu for everything else.

Security and where data is kept

Data is sent over encrypted connections and access is limited by role. Our providers store it on servers that may be in a different country from yours, currently including the United States. No system is perfectly secure, so please keep your login private.

Service providers

We use trusted providers to run Padhivu: Supabase (database, sign-in and file storage), Vercel (hosting) and an email service for sign-up and password messages. Payment providers will be added if online payments are introduced, and this notice will be updated first.

Changes and contact

If we change this notice in a way that matters, we will update the version and date above and ask you to review and agree again. Questions or requests: padhivu.cs@yahoo.com. See also our Terms and the notice for studios.